The Registrar of Companies (ROC) is a governmental authority which is a part of the Ministry of Corporate Affairs (MCA). It is responsible for the registration as well as the administration of Companies and Limited Liability Partnerships (LLPs), under the Companies Act, 2013 and Limited Liability Partnership Act, 2008, Chartered Accountants Act, 1949 and the Company Secretaries Act, 1980.
ROC: Functions and Responsibilities
The ROC offices are established under Ministry of Corporate Affairs (MCA), and each state and union territory in India has its very own ROC office. ROC plays an important role when it comes to maintaining the transparency, legal compliance and accountability in the corporate industry in India. It is necessary for all the registered companies to file their registration application with the ROC of their principal business location. They are also required to file annual filing forms with the ROC. All the information about the companies is maintained by ROC. All the changes related to the company’s logo, address, business place, etc has to be filed with the ROC. An approval by ROC is required for such changes. Some states have more than one ROC office. In total, there are 25 ROCs in the country. The power of appointing the registrars including the joint, deputy, and assistant registrars lies with the Central Government.
ROCs ensures that LLPs and companies are in compliance with the legal requirements. The ROC office maintains a registry of records for all the companies that are registered with it. The general public can access the records by paying a fee for the same. The Central Government administers control over ROC by assigning regional directors. In total, there are 7 regional directors that supervise the ROCs’ functioning within their respective areas.
From the registration of companies to completing reporting and regulation of companies and their directors and shareholders, ROC takes care of everything. It also supervises the government reporting on several matters such as the annual filing of several documents.
Company Registration under the ROC
It is a legal obligation for any company/business to get itself registered under the rules and regulations as per ROC. It is only upon the receipt of Certificate of Incorporation from the registrar that a company is considered to be legal.
For getting a company registered, the applicant must submit all the relevant documents in accordance with the compliance requirements as per the business structure. These documents are mentioned below:
- Memorandum of Association (MoA)
- Articles of Association (AoA)
- Signed Affidavit of Authorized Individual which declares that the company meets all the compliances and legal requirements for incorporation of the company
- Pre-Incorporation Agreement for Director’s/Managing Director’s Appointment has to be filed
Once the mentioned documents are received and approved, ROC registers the company’s name in their records and issues the company the certificate of incorporation. In addition to this, ROC also issues a Commencement of Business Certificate (COB). This certificate is mandatory for commencement of any business activities by any Public Limited Company.
ROC’s Right to Refusal for Company Incorporation
There are situations in which ROC may not approve the incorporation of a company. This can happen due to many reasons. If the registrar objects to any of the clauses enlisted in MoA of the company such as Name, Registered Office, Capital and Liability clauses, he has the right to refuse the incorporation of the company. A company that wants to get registered should not have a name which might be objectionable. In addition to this, the company’s objective should be in accordance with the laws and regulations governing the country.
| State/UT of the Registrar | Place | Address/Phone Number/Fax of the Registrar | Responsible Official | Email Address |
| Andhra Pradesh and Telangana | Hyderabad | Address: 2ND Floor of the Corporate Bhawan,Post GSI, Tattiannaram Nagole, Hyderabad – 500 068 Phone Number: 040-29805427/29803827/29801927 Fax: 040-29803727 | Sh. N. Krishnamoorthy | roc.hyderabad@mca.gov.in |
| Assam, Meghalaya, Manipur. Tripura, Mizoram, Nagaland and Arunachal Pradesh | Shillong | Address: Ground Floor of the Morello Building, Shillong – 793001 Phone Number: 0364-2504093 | Shri. Chandan Kumar | roc.shillong@mca.gov.in |
| Bihar | Patna | Address: Block A, Western Wing, 4th Floor, Maurya Lok Complex, Dak Bunglow Road, Patna – 800001 Phone Number: 0612-222172 Fax: 0612-222172 | Sh. U.S Patole | roc.patna@mca.gov.in |
| Chhattisgarh | Bilaspur | Address: Ist Floor of the Ashok Pingley Bhawan of Municipal Corporation, near Nehru Chowk, Bilaspur- 495001, Chattisgarh Phone Number: (07752)-250092(D), 250094 Fax: (07752)- 250093 | Sh. R.K. Sahu | roc.bilaspur@mca.gov.in |
| Jharkhand | Ranchi | Address: House No-239 of Magistrate Colony situated on the Road No-4, Doranda, Ranchi: 834002, Jharkhand Phone Number: 0651-2482811/2480801 | Sh. C.M. Karl Marx | NA |
| Delhi | Delhi | Address: 4th Floor of the IFCI Tower, 61 near the Nehru Place, New Delhi – 110019 Phone Number: 011-26235707, 26235708, 26235709 Fax: 011-26235702 | Sh. D. Bandopadhyay | roc.delhi@mca.gov.in |
| Haryana | Manesar | Address: Plot No. 6,7 & 8,IICA Campus basement, Sector-5, IMT-Manesar, Gurgaon, Haryana Phone Number: 124-2291520 | Sh. D. Bandopadhyay | NA |
| Goa and Daman & Diu | Goa | Address: Plot No. 21 of the Company Law Bhawan near the EDC Complex, Patto, Panaji, Goa-403 001 Phone Number: 0832-2438617 Fax: 2438618 | Sh. V. P. Katkar | roc.goa@mca.gov.in |
| Gujarat | Ahmedabad | Address: ROC Bhavan which is situated at Opposite to Rupal Park Society, Behind Ankur Bus Stop, Naranpura, Ahmedabad-380013 Phone Number: 079-27437597 Fax: 079-27438371 | Sh. Vijay Khubchandani | roc.ahmedabad@mca.gov.in |
| Jammu and Kashmir | Jammu and Kashmir | Address: Hall No.405-408 of the South Block near the Bahu Plaza, Rail Head Complex, Jammu – 180012 Phone Number: 0191-2470306 Fax: 0191-2470306 | Sh. OP Sharma | roc.jammu@mca.gov.in |
| Karnataka | Bangalore | Address: Kendriya Sadana, 2nd Floor, E’ Wing, Koramangala, Bangalore-560034 Phone Number: 080-25633105 (Direct), 080-25537449/25633104 Fax: 080-25538531 | Sh. M. JayaKumar | roc.bangalore@mca.gov.in |
| Kerala | Ernakulam | Address: BMC Road, Thrikkakara’s Company Law Bhawan, Kochi – 682021 Phone Number: 0484-2423749/2421489 Fax: 0484-2422327 | Sh. A Sehar Ponraj | roc.ernakulam@mca.gov.in |
| Madhya Pradesh | Gwalior | Address: Sanjay Complex, 3rd Floor, ‘A’ Block, Jayendra Ganj, Gwalior Phone Number: 0751-2321907 Fax: 0751-2331853 | Sh. J.N. Tikku | roc.gwalior@mca.gov.in |
| Maharashtra | Mumbai/ Pune | Mumbai Address: 100, Everest Building, Marine Drive – 400002 Phone Number: 022-22812627/22020295/22846954 Fax: 022-22811977 Pune Address: ROC, PMT Building, Deccan Gymkhana, 3rd Floor, Pune Stock Exchange, Pune-411004 Phone Number: 020-25521376 Fax: 020-25530042 | Sh. S.P Kumar (Mumbai) Smt. Vijaya Khandare (Pune) | roc.mumbai@mca.gov.in |
| Orissa | Cuttack | Sector 1, Plot No. 9 (P), Corporate Bhawan, 3rd Floor, Cuttack: 753014, Phone: 0671-2365361, 2366958, 266952, Fax: 0671-2305361 | Sh. A.K. Mahapatra | roc.cuttack@mca.gov.in |
| Pondicherry | Pondicherry | Address: No. 35 First Floor, Pondicherry’s Elango Nagar- 605011 Phone Number: 0413-2240129 | Ms. S.R. Radhika | roc.pondicherry@mca.gov.in |
| Punjab and Chandigard | Chandigarh | Address: Corporate Bhawan, Plot No. 4 B, Sector 27 B, Madhya Marg- 160019 Phone Number: 0172-2639415, 2639416 Fax: 0172-2639416 | Sh. Santosh Kumar | roc.chandigarh@mca.gov.in |
| Rajasthan | Jaipur | Address: Corporate Bhawan, Residency Area, Second Floor, G/6-7, Civil Lines, Jaipur-302001 Phone Number: 0141-2222465,2222466 Fax: 0141-2222464 | Sh.Sanjay Kumar Gupta | roc.jaipur@mca.gov.in |
| Tamil Naidu | Chennai | Address: Shastri Bhawan 26, Block No.6, B Wing, 2nd Floor, Haddows Road, Chennai – 600034 Phone Number: 044-28270071 Fax: 044-28234298 | Shri Sridhar Parmarthi | roc.chennai@mca.gov.in |
| Tamil Naidu | Coimbatore | Address: Stock Exchange Building, II-Floor, 683 Trichy Road, Singanallur, Coimbatore, Registrar of Companies- 641 005, Tamil Nadu Phone Number: (0422) – 2318170 (D), 2318089, 2319640 Fax: (0422) – 2318089 | Sh. N.Ramanathan | roc.coimbatore@mca.gov.in |
| Uttar Pradesh and Uttarakhand | Kanpur & Nainital | Address: Allenganj, Khalasi Line, and Kanpu, 10/499 B-208002 Phone Number: 0512-2550688 Fax: 0512-2540423 | Sh. Puneet Duggal | roc.kanpur@mca.gov.in |
| West Bengal | Kolkata | Address: 234/4, A.J.C.B. Road, Nizam Palace, 2nd MSO Building, 2nd Floor, Kolkata – 700020 Phone Number: 033-2287 7390 Fax: 033-22903795 | Sh. B. Mohanty | roc.kolkata@mca.gov.in |
Conclusion
ROC plays a major role in the functioning of the corporate sector in India. It has been given the responsibility of registering companies in the country and has 25 offices in total. ROC plays an important role when it comes to maintaining the transparency, legal compliance and accountability in the corporate industry in India. ROC supervises the records of companies to ensure that they are in compliance with the legal requirements. In case a company has an objectionable name, the ROC has the right to refuse its incorporation. Without the incorporation certificate, a company cannot operate legally and can attract a lot of penalties and in certain cases, the owners can get imprisonment. Therefore, it is best to get your company registered as soon as possible. If you need any assistance in getting your company registered, feel free to get in touch with us now!