What is Certificate of Origin in India

A Certificate of Origin (COO) is an essential document in the world of international trade. It officially certifies the country where a product was manufactured, helping customs authorities and businesses verify the origin of goods. Beyond just stating the manufacturing country, this certificate also provides important details such as the description of the product, its final destination, and the countries involved in the export process.

Benefits of Certificate of Origin 

For anyone involved in exporting or cross-border trade, the Certificate of Origin is a necessary requirement under many trade agreements and international treaties. Below are the main benefits of Certificate of Origin.

1. A Certificate of Origin is essential for moving goods across international borders.
2. It acts like a passport for your products — without it, Customs will not allow your goods to leave the warehouse.
3. This document tells Customs officers where the goods are coming from.
4. It helps Customs determine the correct duties or taxes that need to be paid.
5. It also ensures that the goods being imported or exported are legal.
6. Without a Certificate of Origin, your shipment could face delays and complications.
7. Having a complete and accurate Certificate of Origin ensures smooth and hassle-free trade.

Difference Between Non- Preferential and Preferential Certificate of Origin

Who Can Apply for a Certificate of Origin?

Exporters:

The most common applicants are exporters — individuals or businesses sending goods to another country. As an exporter, you’ll need to provide key details about the goods, where they come from, and where they’re headed.

Manufacturers:

If you’re a manufacturer shipping products directly overseas, you can apply for the CoO too. This usually happens when the manufacturer is also listed as the exporter on the shipping documents.

Authorized Representatives:

Sometimes, exporters prefer to have someone else handle the paperwork. In that case, authorized representatives like freight forwarders, logistics providers, or customs brokers can apply on the exporter’s behalf. All it takes is a simple authorization letter allowing them to act as your agent during the application process.

Documents Required for Certificate of Origin

Before starting the online application, keep the following documents ready:

• Import Export Code (IEC)
• Mobile Number & Email ID
• Class 3 Digital Signature Certificate (DSC) (DGFT compliant)
• Commercial Invoice (signed & stamped)
• Packing List / Product Description
• Declaration (stating goods are of Indian origin)

If you do not have DSC, Connect With Registrationkraft to get it now.

How to Apply Certificate of Origin Online

Step 1: Registration on Portal

• Visit the Certificate of Origin portal.
• Register using your IEC number and email ID.
• Attach your Digital Signature Certificate (DSC).
• After successful registration, you will receive a User ID and Password.

Step 2: Login to the Portal

• Login using your User ID and Password.
• Enter the captcha code.
• You will see the dashboard interface.

Step 3: Start New Application

• Click on “New Application”.
• Select the type of certificate:
  • Preferential
  • Non-Preferential (normal COO)

Step 4: Select Issuing Authority

• Choose:
  • Issuing Agency
  • Regional Office
  • Issuing Office (nearest location)

Step 5: Fill Exporter Details

• Enter exporter details.
• Choose whether you want postal delivery (Yes/No) for the certificate.

Step 6: Enter Consignor & Consignee Details

• Fill:
  • Exporter (Consignor) details
  • Importer (Consignee) details
• Mention:
  • Exporting country (India)
  • Importing country (e.g., Nepal, etc.)
• Add complete address details.

Step 7: Shipment Details

• Enter:
  • Route details (by air/sea/road)
  • Port of loading/shipment
  • LC details (if applicable)

Step 8: Invoice Details

• Add:
  • Export Invoice Number
  • Invoice Date
  • Invoice Value
  • Currency (INR/USD)
• Convert INR value into USD if required.

Step 9: Add Product Details

• Enter:
  • HSN Code (8-digit)
  • Product Description
  • Quantity & Unit
  • FOB Value
  • Preference Criteria
• You can upload multiple products using Excel.

Step 10: Upload Supporting Documents

Upload the following documents:

• Commercial Invoice (signed & stamped)
• Packing List
• Declaration

Step 11: Add Declaration

Write a declaration stating:

• Goods are manufactured in India
• No other certificate has been issued for the same invoice

Also include:

• Exporter address
• Place of issue

Step 12: Apply Digital Signature

• Tick the digital signature option.
• Attach your Class 3 DSC.
• Enter DSC PIN.
• Sign the application.

Step 13: Submit Application

• Once signed, submit the application.
• You will see confirmation: “File signed successfully”.

Step 14: Make Payment

• Proceed to payment gateway.
• Payment options:
  • Net Banking
  • UPI
  • Debit/Credit Card

Fees:

• Non-preferential COO: Approx ₹236 + GST
• Preferential COO: Around ₹750 per invoice copy

Step 15: Download & Verify Draft

• Download the application form.
• Check the draft certificate.
• Share with client for confirmation.
• Edit if required.

Step 16: Processing Time

• Certificate is issued within 24 to 48 hours after submission.

Important Tips

• Always use DSC linked with IEC.
• Ensure invoice is signed and stamped.
• Double-check all details before submission.
• Keep documents clear and properly uploaded.

Must Read: Certificate of Commencement of Business

FAQs

Q.1 Who issues the Certificate of Origin

In India, Certificates of Origin (COOs) are typically issued by authorized bodies like Chambers of Commerce, Export Promotion Councils, and various Trade Associations/Councils.

Q.2 Where to apply for a Certificate of Origin?

In India, you can apply for a Certificate of Origin (CoO) through the Trade Connect Portal

Conclusion

Applying for a Certificate of Origin online is now a simple and streamlined process. By following the above steps carefully, you can easily generate your COO without any hassle.This document is essential for smooth export operations and helps build trust with international buyers.

If you want to consult with business experts , you can contact us.

First Published on : 28 april 2025